Southwick Recreation Center, Inc.
By-Laws (2005)

Article I – Name

The name of this corporation shall be Southwick Recreation Center, Inc.. It shall be a non-profit organization incorporated under the laws of the Commonwealth of Massachusetts.

Article II – Purpose

The purpose for which this corporation is formed is to create and organize a recreational program for the town of Southwick, and to this end, to develop areas in which recreational activities may be enjoyed, to sponsor functions encompassing all sporting activities, to promote and encourage an understanding among citizens of the need for such programs, to help promote through coordination and integration, activities of other agencies and organizations having an interest in such programs and to acquire, hold, manage, improve, buy, sell, or lease such real estate as may be necessary to carry out these purposes.

Article III – Board of Directors

  1. The Board of Directors shall control and manage the affairs and business of the corporation.
  2. The Board shall consist of not less than twelve (12) members, nor more than twenty- four.
  3. Any vacancy on the Board due to resignation, removal, or otherwise shall be filled by a majority vote of the quorum.
  4. Candidates for vacancies must be presented by a sponsoring Board Member. Interested candidates must attend three (3) Board Meetings. At the end of the third meeting a vote will be taken. Upon approval, he/she will become a full member of the Board.
  5. Sports committee chairman, upon election by their committee and approval of the Board will be members immediately.
  6. Spouses may not serve on the Board at the same time.
  7. Meetings of the Board shall take place at the SRC building, on a monthly basis.
  8. Board members may call a special meeting with no le4ss than seven (7) yea votes.
  9. Notice of special meetings shall be given no less than five (5) days prior, either by phone, email,, or regular mail or fax.
  10. The Board may, at its discretion, allow sport committees to be responsible for their programs’ finances. This privilege may be revoked at any time by the Board, by a majority vote of a quorum.
  11. The Board may appoint and/or hire an individual or special committee to administrate special projects, programs, or needs. The appointment may be from within or outside of the Board.
  12. Any sale of alcohol at special events requires approval from the Board.
  13. Board members are voting members of all sports committees.
  14. A Board member may be dismissed from the Board upon a majority vote of a quorum. Said member must be notified within five (5) days of the vote by registered letter. Said member may request a hearing on the matter befo4re a vote is taken.,
  15. Board members who miss 3 consecutive meetings without permission from the President of Vice President may be subject to removal from the Board.
  16. Board of Directors meetings are closed to the public and press, unless by invitation or approval of a written request.
  17. Meeting notes will be taken with special attention paid to all votes and attendance. All minutes once approved by a majority of a quorum will be entered into a permanent record and will be available to the public upon written request.
  18. Meetings will not have their video or audio recorded.
  19. Votes will normally be taken by a show of hands, however, a confidential ballot or identifiable roll-call may be utilized if requested by a majority of a quorum.

Article IV – Executive Board of Directors

  1. The Executive Board will be responsible for the day to day operations of the corporation, under parameters established by the Board of Directors.
  2. It will consist of the President, Vice President(s), Treasurer, and Secretary. It will also consist of 2 members at large.
  3. The Executive Board may meet as often as is needed.
  4. The Executive Board must report the outcome of said meetings to the full Board.
  5. All Executive Board decisions will be answerable to the Board of Directors.

Article V – Code of Ethics

  1. Board members, committee members and coaches must read, accept and sign the Code of Ethics Policy.
  2. Violation of said ethics policy will result in a vote by the Board of Directors for consideration of dismissal. The alleged offender may be present and speak at this meeting.


Article VI –Elections

  1. At the regular November Board of Directors meeting, the Executive Board election will take place.
  2. President, Vice President(s), Secretary, Treasurer, and two at-large members will be elected. One at-large member must be a former Board President, while the other must be the Financial Administrator of the SRC After School Program.
  3. All candidates should, if possible, make their intentions known no later than 30 days prior to the November meeting or at the October meeting.
  4. Elected candidates will take office on January 1st.

Article VII – Annual Meeting

  1. Each January, a public meeting will be held.
  2. This meeting will release the financial affairs of the corporation to the public. The new officers of the corporation will be introduced.
  3. The meeting will be advertised to the public no later than 30 days prior via posting in SRC media and an advertisement in at least one local newspaper.


Article VIII – Amendments

  1. These By-Laws may be amended by a 2/3 majority of qualified Board of Directors, and only at a special meeting.
  2. The special meetings will be announced thru registered letter and contain the substance of the proposed amendment(s).

Article IX – Quorum

  1. A quorum shall be a majority of the elected Board of Directors.

Article X – Finances

  1. The financial year shall begin January 1st and end on December 31st.
  2. All checks or drafts issued shall require two (2) authorized signatures.
  3. If the Board of Directors grants approval for any sports program to run their finances, the Chairperson and Treasurer of that program shall be the authorized signatures.
  4. All sports committees, within 30 days of the end of their season, will submit a final financial statement to the Board, in a form authorized by the Board.
  5. The Board may audit any sports committee at any time.
  6. At the end of the financial year, the Board will hire an independent source to audit Rec. Center books and file local, state and federal tax returns. The independent source must be a qualified CPA.
  7. Board of Directors at the annual meeting will make public all Rec. Center finances, including those of the individual sport committee.
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